Legal Administrator

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Term: Permanent
Working hours: Full-time
Department: Private Wealth
Location: Thames Valley
The firm

BDB Pitmans was established in 2018 following a merger between legacy firms Bircham Dyson Bell (BDB) and Pitmans Law, bringing together over 300 years of legal expertise across 4 locations – Cambridge, London, Reading and Southampton.

Working at BDB Pitmans brings all the benefits of a top 60 firm including interesting work, varied clients and support for professional development. While our clients are at the heart of everything we do, we recognise that life outside of work is important too and our approach to flexible working and target hours for fee earners reflect this. What really sets us apart is our friendly, open and inclusive culture. People join and stay at BDB Pitmans as they get the benefits of challenging work in a supportive and professional atmosphere.

The team

Our Private Wealth team provide advice on UK and international tax and estate planning, trusts and trust administration, landed estates and immigration. They also work closely with colleagues in other departments to provide assistance to individuals with matters related to residential property, employment, business affairs and family law.

The opportunity

Assisting Fee Earners in the department with their general administration work which may include, but is not limited to:

General administration work, including:

  • Dictation by typing
  • Copy typing
  • Working from standard letters/documents
  • Printing and photocopying
  • Taking minutes for department meetings
  • Preparing expense claims

Dealing with accounts processes, including:

  • Billing
  • Receipting payments received
  • Processing payments out

Opening files, including:

  • Ensuring that all anti-money laundering documentation is correctly processed
  • The file is prepared in accordance with the matter type
  • Ensuring temporary time is allocated to new matters

File management, including:

  • General filing
  • Archiving files
  • Updating file summary sheets and matter budgets in case management system
  • Document archiving

File and document recall, including:

  • Retrieving closed files and sorted documents
  • Checking through files for general/specific information

Assisting with department marketing projects, including:

  • Preparing mailing lists
  • Mail-merge letters for mailshots
  • Managing responses to mailshots
  • Adding contacts to Interaction
  • Dealing with enquiries by telephone, email, letter or in person, including:
  • Taking full details of the person making the enquiry – name, telephone number, email address and postal address.
  • Taking detailed note of the enquiry
  • Where applicable, doing initial research on enquiry and providing relevant information to fee earner
  • Dealing with requests for documents
  • Communication generally with clients and outside parties and companies on behalf of fee earners.
Who we are looking for


  • GCSE in English and Maths – Grade C or above – or equivalent
  • Legal work experience


  • Excellent client relationship skills
  • Excellent efficiency
  • A high level of attention to detail
  • Ability to develop and work in a fast paced, intellectually challenging environment
  • High level of professionalism and integrity
  • A positive, enthusiastic and proactive approach to work
  • Strong written and verbal communication skills
  • Effective personal organisation and time management skills
  • The ability to work in tight timescales with a sense of urgency
  • Common sense, commerciality and the ability to exercise sound judgement
  • Willingness to be part of a team

Job Specification

9.00am to 5.30pm, Monday to Friday – 37.5 hours per week

Reasonable additional hours may be required from time to time